Executive Assistant

The Challenge: 

We are a growing technology and innovation company who are on the hunt for passionate and proactive individual to join us. We are looking for an experienced Executive Assistant to support the activities of the CEO and Chair.  

You will need to be confident, very organised and motivated with an eye for detail! We are a fun, flexible working environment but also fast-paced.  This is a fascinating opportunity to work closely with our senior staff in a fast paced and dynamic environment. If you are looking for a role where you can think on your feet and grow your career, then we look forward to hearing from you!

This role reports into the Director of Change and Planning.

Key Responsibilities:

• Work closely with our CEO and Chair and occasionally our non-executive directors providing administrative support and taking minutes 

• Coordinate with colleagues to arrange and manage calendars to support internal and external meetings

• Take full ownership of the CEO’s calendar and inbox ensuring nothing is overlooked or delayed, be able to prioritise emails and urgent matters to the CEO as required to maintain the high productivity of the CEO and his key relationships.

• Take charge of co-ordinating the CEO’s travel arrangements, including flights, hotels, car bookings, and visas, ensuring the CEO has all the details at his fingertips.

• Act as the first point of contact for key stakeholders.  You will need to maintain good relationships via email, phone and online calls

• Prepare fully for key meetings, ensuring rooms are available to the correct standard and equipment is functioning.

• The CEO and Chair must be briefed in advance of meetings.

• Support the CEO and other executives as required with the preparation of presentations, drafting letters and communications 

• Prepare the weekly executive team agenda, attend the meeting and collate minutes and actions.

• Liaise with internal colleagues on documentation and approvals to be reported to the CEO, Chair and wider board of directors

• Coordinate catering for occasional in-person and hybrid events – such as for our breakfast briefing meetings

Skills & Experience required: 

• Previous experience supporting senior staff, ideally up to board level staff

• Excellent working knowledge of Microsoft Office 365 (Word, Excel, PowerPoint and Outlook), SharePoint, Zoom and Microsoft Teams and the ability to adapt to new systems

• Experience with accurate minute taking

• Excellent organisational skills with a thoughtful and proactive and personable approach

• Previous experience of arranging small events on and off-site, including room bookings, timetabling, food orders, and activity planning

• Able to work within a set of principles, understand prioritisation needs of the individuals you are supporting

• Excellent communication and interpersonal skills with the ability to build relationships at all levels

About us & how we work: 

We strive to create a high trust, high performance, and inclusive environment that enables team members to bring their whole selves to work – this helps to create the foundations of an innovation culture. Our shared values are critical to this: 

• We care - for our people, our partners, and our planet. 

• We connect - and engage with people and ideas. 

• We learn - and grow, as people and as an industry. 

Underpinning this is our belief in great teams; our combined efforts will always deliver outcomes beyond that of any individual, providing we are honest through debate, experiment and reflect, and create shared resolutions in support of our purpose. Live these values, work to our principles, take ownership to deliver, and we are certain you will thrive with us. 

This job description set outs the skills and experience we think are needed to be able to perform in this job. However, if you believe you can deliver in this role then we want to hear from you.

Important notice for applicants: We use tools to detect plagiarism and the use of AI or chatbots for applicant answers. If plagiarism, AI use (such as ChatGPT) or similar software are found to have been used in your application you will not be considered for this or future roles within the Satellite Applications Catapult.

At Satellite Applications Catapult, we're committed to fostering an inclusive and diverse workforce. We welcome candidates from all corners of the globe, but due to legal and logistical considerations, we want to be transparent about the potential visa-related challenges that could arise. Our ability to offer sponsorship will depend on the level of interest for our roles and salary level.

If you need any additional support during the application process, please do reach out and connect. We also invite you to share feedback via Applied.