This position supports the Facilities and Logistics Manager in providing an excellent working environment for, and ensuring the health and safety and well-being of, employees, contractors, guests, visitors and general public within Comic Relief’s offices.

Key responsibilities:

Facilities and Logistics

• Logistical support including movement of equipment and materials (and, where necessary, staff/visitors) to / from remote locations and provision of equipment for emote working.

• General office management (including Facilities Helpdesk, acting as first port of call for Facilities enquiries from staff).

• Process new starters and leavers on our systems

• Manage locker distribution

• Check workstation assessment and provide staff with the necessary equipment

• Providing cover for reception when required

• Manage contractors, contracts and suppliers as directed to ensure service delivery.

• Taking receipt of deliveries and organising couriers when required

• Retrieving and returning items from and to storage as required

• Liaise with service providers and contractors to ensure regular activities are undertaken e.g. recycling, courier services.

• Support with events and productions as required

 Health and Safety

• Carry out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.

• Checking compliance with desk booking system and COVID protocols

• Internal track and trace if a staff member tests positive for COVID

• Support Facilities and Logistics manager as required with general health and safety duties including risk assessments, contractor monitoring and other statutory and not statutory site requirements.

Person specification

Essential criteria

• Must be able to read, write, speak, and understand the English language well.

• Demonstrable experience of working in an office environment

• Strong administrative skills

• Strong communication and social skills

• Ability to be resourceful and proactive when issues arise

• Multitasking and time-management skills, with the ability to prioritise tasks and manage a varied and demanding workload.

• Well organized, dedicated, reliable, and flexible

• Quick learner, able to work independently and collaboratively

Desirable criteria

• Proficiency in Microsoft Office Suite

• Experience of facilities or logistics work

• Health and Safety qualification

We recognise diversity and inclusion are a source of strength in achieving our mission. We therefore welcome everyone, trusting what makes us different brings creativity, styles and experiences to help us collectively do our best work. That’s regardless of your gender, age, ethnicity, disability, religion, sexual orientation, and cultural identity. We especially welcome those from under-represented groups in modern grant-making and fundraising. We are on a journey, but if you join our team you will be part of a community that is committed to creating a diverse and inclusive environment where we want you to:

• Be valued for being yourself

• Do your best work, and be supported to break down barriers so you can succeed

• Be heard, respected, and treated as an equal, whatever your level, experience or background

• Be part of a team that is committed to making this happen – with our colleagues, partners, and contributors.

Comic Relief is committed to preventing and protecting all people from harm in their interactions with us. We expect all those that act in our name to uphold our approach to doing no harm.