Purpose of the post

We are looking to appoint a Clinical PhD Programme Manager who will provide high-quality programme management and coordination for a new multi-partner clinical PhD programme led by the University of Liverpool and supported by HDR UK.  The title of the programme is PhD Training Programme in Medicines and Health Data Science (MEDATA).  The other partners are University of Birmingham, University of Cambridge, University of Leeds and Strathclyde University.  The aim of the programme will be to train 26 health professionals to PhD level.

Main responsibilities

• Support the recruitment, onboarding and induction of health professional PhD students (doctors, pharmacists, nurses and other health professionals) in collaboration with the University of Liverpool and other four academic partners.

• Operational management  and coordination of the Clinical PhD programme across the academic participating partners; including contractual matters, managing resources and budget

• Develop and maintain an integrated programme plan covering milestones, deliverables, dependencies, risks and key decisions.

• Coordinate activity across the University of Liverpool, HDR UK and partner organisations, ensuring clear ownership and timely delivery.

• Establish effective systems, processes and reporting documentation to support consistent programme delivery.

• Monitor progress against objectives, milestones, budgets and key performance indicators, identifying risks and developing solutions with programme leads and partners.

• Support continuous improvement, drawing on feedback from students, supervisors and partners.

• Coordinate programme-wide training, events, placements, networking and professional development opportunities.

• Ensure students and supervisors have clear information about programme requirements, milestones, opportunities and available support.

• Act as a key point of contact for students, supervisors and partner institutions, supporting effective communication across the programme.

• Gather and respond to student and supervisor feedback and monitor engagement and progression at programme level, escalating issues where appropriate.

• Develop strong working relationships with academic, clinical, NHS, industry and other programme partners across the UK.

• Act as a central coordination point between partner organisations, ensuring effective information flow and clarity of responsibilities.

• Coordinate programme meetings, the Programme Steering Committee, workshops and advisory groups, including preparation of papers, minutes and action tracking.

• Build a strong programme community across students, supervisors, clinical partners and wider stakeholders.

• Support the Fellows Committee and Local Doctoral Training Committees, including effective reporting and escalation of issues.

• Support the development of partnerships and opportunities that enhance the programme and student experience.

• Support the Programme Lead and HDR UK to maintain effective programme governance and decision-making.

• Maintain programme-level risk, issue, action and decision registers.

• Prepare progress reports, dashboards and updates for HDR UK, the University of Liverpool, funders and programme governance groups.

• Coordinate programme data covering recruitment, retention, progression, engagement, outputs and impact.

• Ensure programme documentation and reporting meet relevant funder, university and organisational requirements, supporting reviews, audits and evaluations as required.

• Coordinate programme-wide meetings, training, workshops, seminars, networking events and conferences, agenda setting and working with partners to identify high-quality development opportunities.

• Develop clear and engaging communications for students, supervisors and partners, including webpages, newsletters and promotional materials.

• Support the communication and dissemination of programme successes, outputs and impact.

• Support monitoring of programme budgets and expenditure, working with University of Liverpool and HDR UK finance and operational teams.

• Coordinate procurement, contracting and other operational requirements where appropriate.

• Support effective deployment of programme resources in line with agreed objectives.

Monitoring, evaluation and impact

• Establish and maintain systems for monitoring programme performance, outcomes and impact.

• Coordinate quantitative and qualitative data collection to assess student and programme outcomes.

• Track longer-term outcomes including progression, career development, research outputs, collaborations and wider impact.

• Contribute to programme evaluation, identifying evidence-based improvements and demonstrating programme impact to funders and partners.

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