Design & Project Editorial Assistant (12m FTC)

HarperCollins Publishers

Employment Type Full time 12 months FTC
Location Hybrid · London, City of, UK
Salary £27,600 (GBP)
Team William Collins & 4th Estate
Seniority Junior
  • Closing: 11:55pm, 21st May 2024 BST

Perks and benefits

Work from home option
Retirement benefits
Wellness programs
Employee Assistance Programme
Enhanced maternity and paternity leave
Extra holiday
Professional development
Paid volunteer days
Flexible benefits scheme
Cycle to work scheme

Candidate happiness

8.67 (24545)

Job Description

The purpose of this dual role is:

  • To provide the Design Team with support around picture research and permission licencing, and in the progress of covers, helping to ensure that the critical path is met. Also to ensure that they meet compliance standards in regards to freelancer hiring and invoicing, and requirements around GDPR.  

  • Helping the Project Editorial Team, again ensuring that they meet the compliance standards in regards to freelancer hiring and invoicing, and the requirements around GDPR. In addition, they will help to ensure that the publishing schedule and metadata is accurate, and provide support around picture research and picture and text permission licencing. 

Key Responsibilities:

Design Team Tasks:

  • Registering new freelancers on Risk, sending out freelance agreements, raising POs and processing payments

  • Assisting with picture research and clearing permissions

  • Logging cover briefs and cover copy

  • Processing covers and tracking progress, to ensure titles are on the critical path

  • Liaising with 360 in regards to any cover changes needed for their focus titles

  • General administrative duties

Project Editorial Team Tasks:

  • Registering new freelances on Risk, sending out freelance agreements, raising POs and processing payments

  • Assisting with picture research and clearing permissions

  • Assisting with text permission clearance

  • Adding new titles to Filemaker/Plan G and making any changes to existing Filemaker records, ensuring that all relevant stakeholders are informed

  • Ensuring the data on Filemaker/Plan G is accurate

  • Running regular reports including Plan G schedule and change reports, missing metadata reports and circulating to relevant stakeholders

  • Working with Production, Editorial and Sales to ensure that titles on Amazon are accurate

  • General administrative duties, including booking meeting rooms for progress meetings

Experience & Skills Required

  • Administrative & organisation experience with a high level of computer literacy

  • Must be reliable and self-motivating

  • Ability to communicate confidently, both in writing and verbally

  • Excellent spelling and grammar

  • High level of accuracy and meticulous attention to detail

  • Computer skills: Word, Excel and PowerPoint

  • Excellent organisational skills

  • Effective at multi-tasking

  • Proven lover of literature and interest in the publishing process

  • Proactive, Flexible and Solution driven


  • Hybrid working model (3 days in the office)

  • 28 days holiday plus bank holidays (option to buy and sell holiday days) 

  • Enhanced pay for maternity, paternity, adoption and shared parental leave 

  • Private healthcare cover and life assurance 

  • Summer Hours  

  • Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

  • Season ticket loans (from day 1 for entry level) and cycle to work scheme 

  • Relocation Rent Support Loan  

  • Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work

  • Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

  • Virtual GP and eyecare vouchers 

  • Gym membership discount 

  • Onsite physiotherapy (London only) 

  • Charitable donation matching and 2 volunteering days 

  • We're a certified Carbon Neutral company

  • Green Electric/Hybrid Car Benefit Scheme (salary sacrifice)

  • With Trees for Life we plant a tree in the Highlands of Scotland for every permanent hire

  • Free e-books and audiobooks, digital newspaper subscriptions and discounts on books 

  • Subsidised canteen and retail discounts 

  • Onsite prayer room 

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.

Removing bias from the hiring process

Applications closed Tue 21st May 2024


Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Tue 21st May 2024