We have an exciting opportunity to join the Supply Chain People Team, we are looking to recruit a Payroll and HR Administrator to join the Glasgow Team on a 12-month Fixed Term Contract to cover a period of parental leave. The purpose of this role is to manage, collate and deliver our weekly payroll for circa 170 employees using internal systems to feed into our payroll provider. The successful candidate will have excellent excel skills and great attention to detail.

Key tasks and accountabilities

Payroll (80% of role)

• Managing the electronic timekeeping system, reviewing the daily hours worked, holidays and absences correcting data as required and investigating any anomalies.

• Ensure the weekly payroll file is completed and uploaded to the payroll portal in a timely manner, ensuring deadlines are met.

• Collate and input all holidays, sickness, and ad hoc payments onto the payroll planner to ensure correct payments are processed (ad hoc, absence inc. SSP).

• Maintaining the general absence management system and employee records on a daily and weekly basis

• Prepare and collate; daily/weekly productivity/head count reports to Finance.

• Reviewing the weekly payroll and holiday report to ensure all payments are correct before final sign off, once sign off has been confirmed ensuring all weekly reports are up to date.

HR (20% of role)

• Assist the People Partner with ad hoc tasks and projects as required.

• Maintain employee files and ensure all filing is kept up to date.

• Adding employees to Occupational Health and Employment Screening portals, report any red flags to People Business Partners.

• General administration duties including coordinating long service anniversaries and gifts, updating monthly company org charts etc.

Experience required

• Prior experience in a similar role

• Understanding impacts and controls in relation to weekly payroll

Skills required

• Excellent Excel knowledge; interpreting spreadsheets and reconciling differences

• Attention to detail

• Time Management

• Ability to build strong relationships with stakeholders

• Organisation

Benefits

• 25 days holiday plus bank holidays (option to buy and sell holiday days)

• Enhanced pay for maternity, paternity, adoption and shared parental leave

• Private healthcare cover and life assurance

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal

• Season ticket loans (from day 1 for entry level) and cycle to work scheme

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC

• Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes

• Virtual GP and eyecare vouchers

• Charitable donation matching and volunteering day

• We're a certified Carbon Neutral company

• Free e-books and audiobooks, newspaper subscriptions and discounts on books

• Subsidised canteen and retail discounts

• Onsite prayer room

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to our Talent Acquisition Manager at stephanie.jemmett@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.