We are growing our team and are looking for a new colleague to support our senior team  and Board with meetings, events, travel and administration. You will also have the opportunity to lead on all-team events such as our termly all-staff events and contribute to the effective running of the organisation.

If you want to do some of your life's best work for an organisation committed to closing the disadvantage gap and improving outcomes for all then this could be the role for you.

Responsibilities

• Lead the continuous improvement of all processes to support the CEO and senior team with travel, appointments, meetings and other administration.

• Manage Oak’s offsite 5-figure budget.

• Coordinate and ensure the organisation’s meetings, shared internal communications and offsites all provide the right information at the right time.

• Manage the organisation of Oak’s external governance including assisting with documentation, board papers and meeting organisation. 

• Prioritisation of incoming requests to the CEO and their senior team.

• As a member of the Oak Team, contribute to the planning and culture of the organisation.

• Deputise for Head of Planning and take on other general responsibilities as required.

• Work in cross-functional and product oriented squads with colleagues from across the organisation, as required.

Knowledge, skills and experience

• 3+ years experience in an Executive Assistant role. 

• Experience of managing a 5-figure budget. 

• Excellent communicator working with tact and diplomacy who is comfortable across a range of media (online/zoom, telephone, email, letter, face to face). 

• Exceptional organisation and planning skills with proven ability to prioritise and work under your own initiative. 

• Demonstrable prioritisation and time management skills operating with attention to detail and ensuring all tasks are completed. 

Next steps

All you need to do is start the process by clicking on the button on the top right.

You’ll answer some questions that are related to your day-to-day job. After the job closes, your answers will go through our sift process: all answers will be anonymised, randomised and then reviewed by a panel of reviewers.

If you are shortlisted, we’ll invite you to the next step, which includes completing a task and a formal interview carried out remotely over zoom. Also, we love giving feedback, so at the end of the application process we'll share how well you performed.

We are aiming to hold interviews in the week commencing 12th December 2022 and this is likely to take 1.5hours. We will aim to respond to all submitted applications and let you know if you are successful in moving forward in the application process by the 6th December 2022.

We are experiencing really good responses to our job adverts. This may lead us to closing the role early and so if you are considering applying then please get your application in early to avoid missing out.

We are an equal opportunities employer

We are committed to a policy of Equal Employment Opportunity and are determined to ensure that no applicant or employee receives less favourable treatment on the grounds of gender, age, disability, religion, belief, sexual orientation, marital status, or race, or is disadvantaged by conditions or requirements which cannot be shown to be justifiable.