Introduction to the role

Farshore is looking for an enthusiastic administrator with some previous experience to join its market leading licensed publishing team. This is a role for a proactive individual to support the whole team with key administrative tasks across print, digital and audio books and offers a great opportunity to begin a career in publishing. The Publishing Assistant will handle a busy and varied workload and is a pivotal role in the brands team which operates across design and editorial. Farshore’s mission is to make every child a proud reader through a broad and diverse portfolio of books that offers multiple ways into the joy of reading. The Farshore list boasts the biggest brands in the world such as Minecraft, Mr. Men Little Miss, Winnie-the-Pooh, Pokémon and Paw Patrol.

Key tasks and accountabilities:

• Supply commissioning paperwork to external parties and arrange timely payments using the required templates and systems

• Manage reprints for the brands team, updating imprint details or making corrections to InDesign files if needed

• Check and approve e-Books and audio books against the print edition

• Answer customer enquiries for our books and manage fan mail, as required

•   Arrange contractual author, contributor, and licensor copies

• Compile Nielson and Horizon sales reports on an ad hoc basis for Publishers

• Provide ongoing search engine optimisation (metadata) support, and regularly assist with title specific metadata updates

• Minute key team and divisional meetings, including scheduling, acquisition and sales sign off meetings

•   Co-ordinate sales catalogue and rights guide entries on behalf of the brands team, collating copy and managing the critical path  

• Ensure all the relevant HC systems and processes are used and understood to meet the wider business goals

• Proofreading frontlist titles as required, with the opportunity to assist with creation of frontlist titles as time goes on

Experience and skills required:

• Demonstrable administrative experience in a similar role

• Confident using MS Word, Excel, Powerpoint, Outlook and Acrobat

• Strong organisational skills

• Strong time management and troubleshooting skills

• Excellent communication and collaboration skills

• Adaptability to new systems

•   Accuracy and a keen eye for detail

Benefits

•  Hybrid working model (3 days in the office)

• 28 days holiday plus bank holidays

• Private healthcare cover and life assurance

• Summer Hours 

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal

• Relocation Rent Support Loan 

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work

• Unlimited training on our Learning and Development portal

• Virtual GP and eyecare vouchers

• Gym membership discount

• Onsite physiotherapy (London only)

• Charitable donation matching and 2 volunteering days

• We're a certified Carbon Neutral company

• Free e-books and audiobooks, newspaper subscriptions and discounts on books

• Subsidised canteen and retail discounts

• Onsite prayer room 

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit  https://www.btbs.org/

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to stephanie.jemmett@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.