
Audio Operations Assistant
HarperCollins Publishers
- Closing: 11:59pm, 14th Sep 2022 BST
Perks and benefits
Work from home option
Healthcare
Retirement benefits
Wellness programs
Employee Assistance Programme
Enhanced maternity and paternity leave
Extra holiday
Professional development
Mentoring/coaching
Paid volunteer days
Flexible benefits scheme
Cycle to work scheme
Candidate happiness
8.69 (21964)
8.69 (21964)
Job Description
Introduction to the role
HarperCollins is looking for a new Audio Operations Assistant to oversee the administrative and organisational tasks for our in-house Audio team. This role is crucial in helping to deliver our best-in-class audiobook publishing programme, which covers everything from picture books to literary fiction, fantasy to celebrity memoir, as well as audio originals and podcasts.
We are looking for someone with outstanding attention to detail, first-rate administrative and organisational skills, and a proactive, collaborative approach to work. The successful candidate will make sure our busy, friendly team hits all the deadlines needed so that our audiobooks are on sale, and to the high quality our listeners expect, when they’re supposed to be.
This is a great opportunity for a keen listener of spoken word content, and a big reader, to work with an award-winning team in the fastest-growing area of the publishing industry.
Please note that this is not a hands-on studio production role.
Key tasks and accountabilities
Ensure all HarperCollins audiobooks are delivered to us, and in turn distributed to retailers and library partners, on time and to our QC specifications
Maintain accurate in-house systems, trackers and records
Use initiative and proactively own the Audio team’s processes, continually looking for ways to improve efficiency
Create and share delivery notes, agendas, schedules and reports to allow for smooth running of work with external partners and retailers, and within the team
Create and check records on in-house systems, including pricing, territories and other important metadata
Work closely with our library partners to ensure smooth running of our relationships with them, including creation of appropriate system records and sharing artwork and audio files
Manage relationships with US publishers to promote sales of our audiobook masters, and to manage purchases of US masters
Ensure title availability and pricing on retailer sites
Archive audio files
Oversee awards submissions for the team
Set up suppliers on our payments system, and process POs and invoices
First point of contact for audio queries from retailers, studios, customers and in-house colleagues
Create and distribute audiobook extracts and marketing assets to marketing and publicity teams
Management of HC Soundcloud account
Occasional work with Audio Editors to assist on audiobook production tasks including shortlisting casting options, assisting with studio bookings and recordings, preparing scripts etc.
Experience required
Solid administrative experience or knowledge
A strong interest in reading and audiobooks
Skills required
Excellent administration and organisational skills, with the ability to prioritise effectively
Meticulous eye for attention to detail
Clear, confident communication skills
Able to manage personal and team deadlines effectively
Excellent standard of written and spoken English
Comfortable with working to tight deadlines
A proactive and collaborative team player
Ability to use own initiative as well as taking clear direction to follow protocol and standards
Benefits
Hybrid working model (2+ days in the office)
26 days holiday plus bank holidays (option to buy and sell holiday days)
Enhanced pay for maternity, paternity, adoption and shared parental leave
Private healthcare cover and life assurance
Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
Season ticket loans (from day 1 for entry level) and cycle to work scheme
Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC
Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
Virtual GP and eyecare vouchers
Gym membership discount
Onsite physiotherapy (London only)
Charitable donation matching and volunteering day
We're a certified Carbon Neutral company
Free e-books and audiobooks, newspaper subscriptions and discounts on books
Subsidised canteen and retail discounts
Onsite prayer room
The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit https://www.btbs.org/
Removing bias from the hiring process
Applications closed Wed 14th Sep 2022
Removing bias from the hiring process
- Your application will be anonymously reviewed by our hiring team to ensure fairness
- You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review
Applications closed Wed 14th Sep 2022