Purpose of the post 

The Finance Officer plays a crucial role within HDR UK as one of the key points of contact and financial support for the Institute. The role is responsible for managing the financial transactional processes and providing crucial cross-organisational support and troubleshooting via the Finance inbox. The Finance Officer supports with the management of the Accounts Payable and Accounts Receivable functions, from supplier set up through to payment run processing. The role also plays a key part in the running of our finance system, Microsoft Dynamics 365, and our expense system, Continia Expense Management. The Finance Officer is the key point of contact between HDR UK and our external Payroll providers, supporting with timely and accurate preparation and review of the monthly payroll process. The successful candidate will be working across the entire organisation, including contact with senior stakeholders on the central team, and with our external partners. 

This is an exciting role which offers career development opportunities in finance management (the incumbent Finance Officer is moving up to a Finance Business Partner position). The successful candidate will be working across the entire organisation, including contact with senior stakeholders on the central team, and with our external partners.  

Main responsibilities 

• Responsible for the finance inbox, first point of contact for finance queries and ensuring appropriate filing of all relevant documentation  

• Managing purchase ledger 

• Preparing and processing weekly payment runs  

• Managing the employee expense process and the public engagement expense process 

• Preparing monthly bank and balance sheet reconciliations 

• Ensuring all transactions are accurately recorded in the accounting system 

• Working with the Finance Business Partners to ensure all postings are correctly coded 

• Finance system management – general administration and management of the finance and expenses system 

• Troubleshooting of finance system and expense system queries and issues 

• Performing administrative tasks related to customer and vendor setup 

• Performing administrative tasks relating to credit card expenditure 

• Assisting with preparation for annual audits and year end statutory accounts 

• Assisting with monthly payroll checks 

• Continuous improvement of processes and procedures 

• Updating the finance manual as and when changes are made to processes  

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