Procurement & Expenses Administrator

HarperCollins Publishers

  • Team: Finance/Group Purchasing
  • Salary: Permanent
  • Location: Bishopbriggs, Glasgow
  • Closing: 2:38pm, 26th Oct 2021 BST

Perks and benefits

Healthcare
Retirement benefits
Wellness programs
Enhanced maternity and paternity leave
Extra holiday
Professional development
Mentoring/coaching
Cycle to work scheme

Candidate happiness

8.77 (13648)

Job Description

Introduction to the role

The Procurement & Expenses Administrator role sits within the Finance department and interacts with all areas of the business, from our Publishers, Publicity & Marketing Teams, to our Finance counterparts across Europe and the US.

It is a wide, varied role where you will be key in influencing the day-to-day Purchase to Pay process to ensure the smooth running of our business.

Key tasks and accountabilities

  • Employee travel & expenses (T&E) administration in SAP Concur Expense tool

  • Timely and accurate auditing & processing of claims

  • Ensuring VAT is correctly captured

  • Preparing payment requests for international employees

  • Providing reports upon request for Legal, Audit etc.

  • Training buyers and potential new suppliers on the onboarding tool

  • Liaising with buyers and the legal team

  • Daily monitoring and follow up of open item reports

  • Creating & amending Production purchase order records as required by Production Controller

  • Assisting buyers with the Purchase Order process

  • Maintaining the Purchase Order approval matrix in line with company policy

  • Providing cover/assist with corporate card administration, company travel and fleet management

  • Other processing and tasks as required by the AP & Procurement Manager

 

Your first six months

  • Within 6 months you would be familiar with all aspects of T&E processing and with the supplier onboarding tool.

  • You would be well established as the subject matter expert and go-to person on T&E and supplier onboarding.

Skills & Experience required

  • Administration experience

  • Knowledge or experience of a finance function

  • Knowledge or experience of dealing with customers and delivering excellent customer service

  • Skilled communication - able to communicate professionally and effectively to suppliers and all levels and areas of the business

  • Proficiency in Microsoft Office Suite

  • Exceptional customer care

  • Excellent organisational and prioritisation

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to our Senior Recruitment Manager at Kally.simmonds@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

 

Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Applications closed Tue 26th Oct 2021

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Removing bias from the hiring process

  • Your application will be anonymously reviewed by our hiring team to ensure fairness
  • You’ll need a CV/résumé, but it’ll only be considered if you score well on the anonymous review

Start your de-biased application