Reporting to the Executive Editor, this position is responsible for providing administrative support for the Harlequin Mills & Boon series imprint and the editorial team in London.

Key Responsibilities

• Provide administrative and clerical support by being the frontline contact for the author base, and for general queries and information, including troubleshooting.

• Filling in template letters and emailing authors as well as tracking the responses and liaising with stakeholders

• Using internal systems to update author information and other database management. Scheduling books, completing prelims, creating templates, editing copy and admin for Modern/Presents, Romance, Medical and Historical Romance as required.

• Prepares monthly leadership report; maintains effective logs as needed.

• Provides support for the editorial team, including such tasks as: monthly Art Fact Sheet alerts for authors; assisting with deflags and AAs, as needed; responding to author queries, helping prepare presentation materials.

• Track expenses for the team members through the internal approval system.

• Manages and assigns unsolicited manuscripts through our Submittable system, reading slush and giving timely responses.

• Booking meetings; making travel arrangements as required.

• Organising all aspects of author events including invitation preparation, catering, decoration and staffing arrangements

Experience and Skills Required

• Administrative experience

• Strong communication, planning and organizational skills as well as attention to detail

• Capacity to build trust/teamwork/collaboration and customer orientation

• Problem-solving, decision-making and prioritization skills

• Proficiency with Microsoft Office and other apps and systems

Benefits

• Hybrid working model

• 28 days holiday plus bank holidays (option to buy and sell holiday days) 

• Enhanced pay for maternity, paternity, adoption and shared parental leave 

• Private healthcare cover and life assurance 

• Summer Hours  

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

• Season ticket loans (from day 1 for entry level) and cycle to work scheme 

• Relocation Rent Support Loan  

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work

• Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

• Virtual GP and eyecare vouchers 

• Gym membership discount 

• Onsite physiotherapy (London only) 

• Charitable donation matching and 2 volunteering days 

• We're a certified Carbon Neutral company

• Green Electric/Hybrid Car Benefit Scheme (salary sacrifice)

• With Trees for Life we plant a tree in the Highlands of Scotland for every permanent hire

• Free e-books and audiobooks, digital newspaper subscriptions and discounts on books 

• Subsidised canteen and retail discounts 

• Onsite prayer room 

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit  https://www.btbs.org/

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to recruitment@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.