Purpose of the post

The Business Support Administrator is a key member of the HDR UK team, providing dedicated professional and proactive diary management and administrative support to senior leaders and their teams. This role will support the Chief Data Officer and the Chief Scientist.

Main responsibilities

• Manage diaries for key senior staff members within the team identifying and securing available dates with a range of stakeholders

• Ensure all information relating to diary entries (e.g. contact information, meeting history, attendees, and telephone numbers) are recorded accurately

• Monitor and respond to emails where appropriate and in a timely manner

• Accurately formatting letters, emails and other correspondence as required

• Manage logistics for all travel, book flights, train tickets, taxis, accommodation, meeting venues

• Co-ordinate team meetings and activities including room bookings, invites, preparation of agenda and circulating papers

• Assist in the planning of team events by booking venues, compiling responses, and helping to ensure the smooth running of the event.

• Provide administrative support for invoicing and expenses as and when required

• Provide general administrative support with items such as meeting preparation, printing documents, liaising with facilities, events and the people team

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