Purpose of the Role

To support the Editorial Director and Editor with administrative work and to ensure books run smoothly to publication.

Responsibility

Administrative work:

• General administrative duties (rejection letters, unsolicited manuscripts, minuting meetings)

• To liaise with authors and provide author care (author copies, sales information, schedules)

• To liaise effectively with the art and the production departments to ensure team are meeting deadlines

• To monitor schedules on cover reveals, contract announcements and NetGalley

• To manage author contacts database

Editorial work

• To co-ordinate editorial freelancers

• To prepare manuscripts for ebook conversion and typesetting

• To check page proofs and epubs

• To manage schedules to publication

• To manage metadata

Backlist management

• To liaise with sales teams on promotional opportunities

Commissioning support

• To conduct research into subject matters, authors or organisations as directed by commissioning editors

• To provide Bookscan figures when required, to collate useful information that will assist with commissioning decisions

• To read widely across the fiction genre and to bring to attention of the team interesting books or positioning from other publishers

• To read fiction submissions when required

Experience

• Administrative & organisational experience with a high level of computer literacy

• Interest in digital publishing

Skills

• High level of accuracy and attention to detail

• Have the ability to use own initiative

• Effective multi-tasker and goodtime management skills

• Effective communicator at all levels (both written and verbal comms)

• The ability to work calmly and effectively under pressure

• Excellent command of English language and excellent writing skills

• Experience using MS Word, Excel, Outlook

Benefits

• Hybrid working model (2+ days in the office) 

• 26 days holiday plus bank holidays (option to buy and sell holiday days) 

• Enhanced pay for maternity, paternity, adoption and shared parental leave 

• Private healthcare cover and life assurance 

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

• Season ticket loans (from day 1 for entry level) and cycle to work scheme 

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC 

• Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

• Virtual GP and eyecare vouchers 

• Gym membership discount 

• Onsite physiotherapy (London only) 

• Charitable donation matching and volunteering day 

• We're a certified Carbon Neutral company 

• Free e-books and audiobooks, newspaper subscriptions and discounts on books 

• Subsidised canteen and retail discounts 

• Onsite prayer room 

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit https://www.btbs.org/