We are looking for a Contracts Administrator to assist and support the Contracts team in delivering a focused and quality service to the business.

Key Responsibilities

Data Entry

• To support the department by taking responsibility for the entering of contract information into the royalties’ database (PPM);

• To input contract information onto the royalties’ system accurately and consistently;

• To check royalties’ system information against the final signed contract before it is sent up to the royalties team for payment

• Assist with queries/amendments due to incorrect data input.

Manage permission requests

• To be fully responsible for the administration and management of the permissions process;

• To manage all permissions-related correspondence with external applicants;

• To ensure any necessary approvals are acquired and to be a point of contact for any internal concerns around permissions;

• Flag up key issues and keep an eye on industry standard commercial terms to ensure the permissions business is as profitable as possible.

Other

• Undertake special projects and other duties as decided by the Contracts Manager

Skills Required

• A good team player who is capable of working on their own initiative

• Computer literate with a good eye for detail

• A confident and effective communicator in written and verbal media

• Proven organisational skills and able to effectively prioritise and manage workloads

• Accustomed to working towards deadlines

Benefits 

• Hybrid working model

• 28 days holiday plus bank holidays (option to buy and sell holiday days) 

• Enhanced pay for maternity, paternity, adoption and shared parental leave 

• Private healthcare cover and life assurance 

• Summer Hours  

• Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal 

• Season ticket loans (from day 1 for entry level) and cycle to work scheme 

• Relocation Rent Support Loan  

• Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work and Pride at HC 

• Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes 

• Virtual GP and eyecare vouchers 

• Gym membership discount 

• Onsite physiotherapy (London only) 

• Charitable donation matching and  2 volunteering days 

• We're a certified Carbon Neutral company 

• Free e-books and audiobooks, newspaper subscriptions and discounts on books 

• Subsidised canteen and retail discounts 

• Onsite prayer room 

The Book Trade Charity offers financial support to people looking to enter the book trade but who may struggle to afford the costs of attending interviews and undertaking internships or entry level positions. For more information visit  https://www.btbs.org/

If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to recruitment@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.

Please note, if you are interested in the role you would need to submit your application via Applied. We do not accept email applications.